Budget Manager - Grants/Contracts Billing & Reporting

The Budget Manager – Grants/Contracts Billing & Reporting is responsible for grant and contract budgeting, invoicing, collections, budget tracking, budget modifications, maintaining accurate financial records and reporting. This individual will work with and support the Director – Grants/Contracts Billing & Reporting, program directors and accounting staff in developing, implementing, and providing ongoing financial oversight to grants management operations ensuring the appropriate use and accurate reporting of all financial transactions on grants and contracts. Ensures the Agency’s accounting records are current and accurate and comply with generally accepted accounting principles and government grant and contract requirements.

• Must have a BA or BS in Accounting (or related courses) and 5+ years of relevant accounting experience.
• Knowledge of and experience working with a non-profit/government contracting environment.
• Familiarity and experience with federal OMB Uniform Guidance and federal contracts and contracting rules / regulations a plus.
• Strong analytical, accounting research and problem-solving skills required
• Must be accurate, highly detailed-oriented yet be able to view financial information from a broad organizational perspective.
• Strong organizational skills and the ability to prioritize multiple assignments to meet deadlines. Must be able to handle changing priorities.
• Must be a self-starter, an independent thinker, action-oriented and self-motivated to accomplish objectives and meet deadlines.
• Must possess a customer service attitude and approach to working with colleagues and clients.
• Excellent written and oral communication skills
• Strong working knowledge of accounting software including NetSuite and Concur
• Proficient in the use of Excel including VLOOKUP tables and pivot tables and with the use of other Windows software programs (i.e., Word, Power Point, etc.).

Key Responsibilities

• Prepares program budgets in accordance with the guidelines and requirements in contracts and grants documents.
• Participates in monthly close activities including the following:
  • prepares monthly invoices and requests for payments to funding agencies
  • prepares and/or approves accruals and adjusting entries
  • reconciles and corrects financial discrepancies and ensures prompt and accurate month end closing.
• Monitors monthly actual expenditures to contract/grant budgets, meets with Program Directors on a regular basis to review actual expenditures to budgets. Proposes budget modifications to ensure compliance with contract terms.
• Prepares reports as required (e.g., closeout reports)
• Assists in year end and external audits.
• Reviews processes and documents procedures for accounting desk manual.
• Maintains, organizes, and files contracts, modifications, email correspondence and other pertinent contract data in each respective contract’s digital folder.
• Participates in special projects pertaining to agency’s operations improvement initiatives.

Physical Demands

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

About JVS SoCal

Founded in 1931, JVS-SoCal is a nonprofit, non-sectarian social service agency providing job training, education, career services, mentoring, and placement assistance to diverse and multicultural populations, transforming lives and empowering individuals to achieve dignity and economic independence through sustainable employment. JVS SoCal currently serves over 30,000 clients annually at over 20 locations throughout Southern California. As JVS SoCal continues to grow, we continue to look for qualified, dedicated staff to join us and play a role in transforming lives and bettering our communities throughout SoCal and beyond!

 JVS SoCal will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if JVS SoCal is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating or rehabilitative evidence, or challenge the accuracy of the background check report. Find out more about the Fair Chance Act by visiting www.calcivilrights.ca.gov/fair-chance-act .