Institutional Giving Coordinator

Title: Institutional Giving Coordinator

Reports to: Institutional Giving Manager

Location: San Francisco (4 days in office and 1 day remote each week)

Job Type: Full-time, non-exempt

Compensation: $35 - $39 per hour

Post Date: June 6, 2026

Close Date: June 21, 2026

Mission: Protecting and preserving the California state park system, for the benefit of all.

Vision: Our vision is that Californians have a state park system that is accessible and relevant, adequately and sustainably funded, and stewarded for future generations.

JOB DESCRIPTION:   

With a rich history spanning more than five decades, California State Parks Foundation champions the cause of California state parks, ensuring their protection and preservation for the greater good. By collaborating with park partners and dedicated park staff, as well as engaging policymakers in Sacramento, we actively address the challenges faced by our beloved parks. We are guided by our Justice, Equity, Inclusion, and Diversity (JEID) commitments as well as our core organization values: A Bigger Tent, Future Forward, Connections Create Results, and Celebrate California.

The Institutional Giving Coordinator supports the organization’s continued growth by taking a supporting role in the execution of  the development team’s strategy and goals to inspire renewed, upgraded, and new funding from institutional donors. This role aligns with California State Parks Foundation’s mission by building relationships and raising resources to build climate resilience, expand access to parks, enhance visitor experience, preserve history and culture, and steward natural spaces. Reporting to the Institutional Giving Manager, this position closely collaborates with the development team and program staff to align funding opportunities with organizational priorities and programs.

RESPONSIBILITIES: 

• Using template language, draft and tailor grant proposals and reports, primarily for Connect Pillar programs ($75,000 and below) 
• Request external budget information as needed (e.g. W-9s, 990s, etc.) 
• Support the cultivation and stewardship of institutional funder relationships by preparing meeting packets and talking points 
• Support sending acknowledgment letters and providing other back-up support to the Development Associate as needed 
• Update all opportunity stages in Salesforce; upload proposals, reports, acknowledgment letters, and log all interactions 
• Lead prospect research based on priorities set by the Institutional Giving Manager, using tools such as Candid, Foundation Directory, and iWave to identify institutional funders based on monthly priority areas 
• Support the maintenance of the grants calendar by tracking deadlines, updating tasks, and providing regular updates on grant writing progress in Asana, Salesforce, and SharePoint 
• Support logistics for Earth Month sponsor registration and recognition 
• Implement ongoing process improvements for Earth Month, including sponsor review processes/timelines, volunteer recruitment, and weekday event coordination 
• Track Earth Month recognition in partnership with Communications 
• Attend volunteer workdays/other events in parks as needed and provide logistical support leading up to organizational events 
• Assist with securing in-kind donations as needed 
• Other duties as assigned 

QUALIFICATIONS 

• Commitment to California State Parks Foundation’s mission 
• Bachelor’s degree or higher in a related field preferred 
• Minimum of 2 years of relevant experience 
• Familiarity with the California state park system, environmental, and/or conservation practices preferred 
• Strong project management abilities; ability to manage multiple, complex projects involving event planning, program reporting, corporate relations, and partnership building
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) 
• Familiarity with tools such as Salesforce, Asana, Slack, SharePoint, Foundation Directory Online, Adobe Acrobat Pro, Expensify, and Zoom preferred 
• Outstanding research skills with the ability to tailor proposals to specific funder criteria 
• Strong written, communication, and problem-solving skills 
• Extremely organized with exceptional attention to detail; committed to maintaining data integrity 
• Ability to work well independently and collaboratively in a multitasking team environment 
• High integrity: ability to maintain confidentiality and operate with discretion 
• Comfort working with corporate groups and sponsors 
• Confident communicating with volunteers, partners, and corporate sponsors 
• Willingness to accommodate a flexible work schedule, including evenings, weekends, and travel; occasional vigorous outdoor activity required 
• Valid driver's license preferred 

If you do not meet all the qualifications, we still encourage you to apply.

Justice, Equity, Inclusion, and Diversity: At California State Parks Foundation, our mission is protecting and preserving the California state park system, for the benefit of all. We believe that California’s state parks are essential to the health, happiness, and quality of life for all Californians. If we truly are to benefit all, we must address justice, equity, inclusion, and diversity (JEID) in our work. While the process of integrating JEID may not be easy, we are full of hope regarding our vision for a future California state park system that engages a broad audience and is welcoming and accessible to all. We commit to fostering an organizational culture that celebrates learning and growth, leans into difficult conversations and feedback, values connection to each other, and sustains staff and board members’ well-being and sense of belonging.

COMPENSATION: This is a full-time, non-exempt position @ 37.5 hours per week. The hourly rate for any work completed up to 40 hours a week is $35 - $39 per hour. You may also be eligible for overtime (any work above 8 hours a day and 40 hours a week), and your overtime rate is $52.50 - $58.50/hour. You may also be eligible for double time, and your double time rate will be $70 - $78/hour. Regular, overtime and double overtime are pursuant to state, federal, and the Organization’s guidelines. 

BENEFITS: Employee benefits include medical, dental, and vision insurance, acupuncture/chiropractic, participation in 401k retirement plan with match after one year of service, employee life, accidental, long- and short-term disability insurance, participation in pre-tax commuter benefits and flexible spending account, health and wellness and hybrid office stipend, paid vacation, 13 paid holidays, birthday holiday, and sick time.

TO APPLY: Please submit your application through the "Apply” link. Your application should include your resume and a cover letter that addresses why you are a good fit for this position and the organization. Please use separate attachments for each individual component with your last name in the file names. Applications are considered on a rolling basis until the position is filled.

California State Parks Foundation is an Equal Opportunity Employer. People of color, LGBTQ people, people with disabilities and veterans are strongly encouraged to apply. Qualified applicants with arrest and conviction records will be considered for the position in accordance with San Francisco Fair Chance Ordinance, Police Code, Article 49.